Office Coordinator and Creative Project Ambassador

At PIVOT Architecture, we believe great design extends beyond buildings to include how we communicate, connect, and create meaningful experiences. We’re seeking a dynamic individual to be the heartbeat of our 20-person firm in Eugene, Oregon – someone who can weave together project support, creative storytelling, and relationship building to help bring our designs to life.

As our Office Coordinator and Creative Project Ambassador, you’ll ensure our office runs smoothly while being the vital connection point between our design teams, clients, and community. This role is perfect for someone who thrives on variety, excels at creating efficient systems, and loves building meaningful relationships.

The deadline for applications is February 12, 2025.

Who We Are: We’re a collaborative team dedicated to designing thoughtful solutions that strengthen our community. Our work spans diverse public and private projects, each shaped by deep listening and genuine partnership. We believe the best ideas deserve brilliant execution and compelling storytelling.

What You’ll Create and Manage: Office Operations & Administration:

• Maintain a well-organized, efficient office environment that supports our team’s creativity and productivity
• Manage office supplies, equipment, and vendor relationships
• Coordinate with building management and maintenance services
• Handle administrative tasks including filing, scanning, and document organization
• Process incoming and outgoing mail and deliveries
• Assist with expense tracking and basic bookkeeping tasks
• Schedule and coordinate office meetings and events

Project & Marketing Support:

• Craft compelling narratives about our projects through social media, marketing materials, and client communications
• Orchestrate project administration to keep our design teams running smoothly
• Create welcoming experiences for clients and visitors that reflect our collaborative culture
• Support our digital presence with engaging content that showcases our work and values
• Support project teams with document coordination and timeline management
• Build and maintain relationships with clients, partners, and community members

What Makes You a Great Fit:

• You’re a natural connector who builds authentic relationships easily
• You have exceptional organizational skills and attention to detail
• You’re proactive in anticipating office and team needs
• You bring creativity to everything you do, from client communications to office operations
• You have a keen eye for visual storytelling and brand consistency
• You’re comfortable switching between different tools and platforms
• You value clear communication and can adapt your style for different audiences
• You enjoy creating systems that make operations more efficient

Your Professional Background:

• Experience in office management, administrative support, or operations coordination
• Background in marketing, communications, project coordination, or client relations
• Proficiency with social media platforms and digital marketing tools
• Experience with office management software and accounting systems
• Familiarity with design software and project management tools is a plus
• Strong writing and editing skills for various platforms and audiences
• Background or interest in architecture, design, or creative industries is valuable

Life at PIVOT Architecture: We understand that great work comes from balanced lives. Our culture supports:

• Professional development opportunities to grow your skills
• A collaborative environment where your ideas shape our firm’s future
• Meaningful work that connects you to our community
• A supportive team that celebrates both professional and personal milestones

Location: Based in Eugene, Oregon, we offer the perfect blend of professional opportunity and quality of life. Our city provides easy access to outdoor recreation, a vibrant cultural scene, and a strong sense of community – all while maintaining a comfortable cost of living.

Our Commitment: When you join PIVOT Architecture, you’re becoming part of a community that values curiosity, creativity, and continuous learning. We invest in our people because we know that their well-being and growth directly contribute to the positive impact we can make in our community.

If you’re excited about being the creative force that helps bring community projects to life while growing professionally in a supportive, purpose-driven environment, we’d love to hear from you.

PIVOT Architecture is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, marital status, disability status, protected veteran status, or any other characteristic protected by law. We value diversity and welcome all perspectives and experiences to enrich ourselves, our workplace, and our projects.

To Apply: Show us your creativity! Along with your resume, share a brief statement about how you would approach being an ambassador for a design firm in our community. Please digitally submit cover letter, resume, and portfolio to: careers@pivotarchitecture.com, and visit us at www.pivotarchitecture.com.  The deadline for applications is February 12, 2025. We appreciate your interest in this position and will follow up with candidates we select for interviews.